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Four reasons to introduce automated timekeeping

Time is the most valuable resource, and, unfortunately, not always the company’s employees manage it correctly. An automated time management system can help solve this problem.

The system works simply: readers are installed at the entrance to an office building or office, to which employees show their IDs (access cards, smartphones, fingerprints) when entering and exiting. The system remembers this information and allows you to generate reports based on it.

According to PERCo, a manufacturer of security equipment and systems, the rate of tardiness and absenteeism decreases significantly after the introduction of automated time tracking in companies. Improved labor discipline has a positive effect on profits by increasing labor productivity. If we take a company with 100 employees and an average salary of 4 thousand USD, then if each employee reduced their lateness by 10 minutes per day, the savings would be 12 thousand USD per month. The system also allows you to correctly calculate wages – based not on the conditional eight hours per day, but on the actual time worked.

If access control systems are already in place in the building, the same equipment can also be used to record time and improve discipline. The system records who entered a room, when, and for how long, which prevents employees from moving around inappropriately and improves discipline. If the building is not equipped with an access control system, LICON terminals can also be installed at the office door to keep track of working hours.

For many managers it is important to be able to monitor the situation even at a distance, for example, while on a business trip, and modern systems of automated time recording allow you to do this – just a smartphone or tablet.

Yes, with automated timekeeping systems you can not only monitor but also inspire employees. This is facilitated by the “transparent building”: monitors in common access areas display images from cameras installed in different offices or even remote branches of the company. By seeing the work of their colleagues, company employees feel a sense of belonging to a common cause.

In addition, while previously it was thought that automated timekeeping was synonymous with harsh working conditions, everything has changed with the advent of the flexible schedule algorithm. Employees feel comfortable being able to be late and work that time later.

The timekeeping system automates the filling of timesheets, reducing labor costs and eliminating the human factor. The flexible schedule is supported by the CRM integration module, so even if an accountant keeps track of actual hours worked, rather than the conditional eight hours per day, he receives a time sheet in a legally approved format.

Employees of HR-department do not need to waste time on control over employees’ discipline: all information about violations is recorded automatically and is available in an easy-to-view format. The system also allows you to generate justification documents to legalize sick leave or other absences for a valid reason.

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